Istanbul-based crew, stock and site management
Event Production in Istanbul
Local technical production for overseas agencies and corporate teams bringing product launches, dealer meetings and conferences to Istanbul. We coordinate the venue, stage, LED, AV and crew around your programme and rehearsals, drawing on 14 years of experience and 700+ completed projects across our work.
Four kinds of Istanbul venue, four different builds
The venue category decides the build long before the brief does. These are the constraints we plan against in each.
Purpose-built congress centres
Dedicated congress venues on the European side carry the largest plenary halls in the city and come with in-house technical rules.
- Freight lifts and dock doors are shared with concurrent events — slots are booked, not improvised
- Rigging points are documented, so load calculations can be signed off before the truck leaves
- Available power, connection points and any additional supply confirmed with the venue
Exhibition and fair halls
The exhibitor manual, stand design and shared build-up schedule define what can be installed in each hall.
- Ground-supported or suspended screens assessed against the approved stand plan and venue rules
- Build-up windows overlap with dozens of other contractors on the same floor
- Distribution runs are long; cable routing and ramping become a schedule item, not a detail
Hotel ballrooms and congress hotels
The most common venue type for corporate programmes, and the most constrained one physically.
- Low clearance decides screen height before any creative decision does
- Load-in through service corridors and passenger-sized lifts caps panel and deck dimensions
- Noise and working-hour limits push heavy build to overnight windows
Arenas and large indoor venues
Where broadcast-grade productions happen. We ran the PMGC 2023 World Finals at Ülker Arena over a seven-day build.
- Multi-day build-up with staged crew rotations rather than a single install day
- Roof rigging with documented point loads and independent verification
- Camera sightlines drive stage geometry, not the other way round
The operational layer nobody quotes for
This is the part of an Istanbul build that separates a schedule that holds from one that slips on day one.
Two continents, one schedule
A build that spans venues on both the European and Anatolian sides is a logistics problem before it is a technical one. We plan bridge crossings around them, and where the timing is tight we split the load across separate vehicles staged on each side rather than moving one truck twice.
Heavy-vehicle hours
Confirm the venue's permitted vehicle access and unloading hours before setting the build call. We plan delivery against those constraints, the loading appointment and the time the room or stand becomes available.
Dock, lift and corridor dimensions
We measure the route in, not just the room. Lift car depth, corridor turns and door clearance decide the largest deck, panel and truss length that can physically reach the stage position — and that is settled at the site survey, not on build day.
Shared build-up windows
In congress and exhibition venues you are one of many contractors on the floor. We book the freight slot, sequence our own trades around it, and keep a documented fallback if the slot slips.
Venue paperwork
We identify the rigging drawings, load information, contractor documents and crew lists requested by the venue or organiser. Submission responsibilities and deadlines are agreed before installation; approval remains with the relevant authority.
What we run end to end
Coordination, crew and site management. For the equipment package itself, the AV rental page carries the kit detail.
Site survey and technical plan
Before anything is quoted in detail, the room is measured and the route in is walked.
- Measured drawing of stage position, sightlines and screen geometry
- Load-in route with the dimensional limits that constrain the kit list
- Power availability and distribution plan
Single-contract coordination
Stage, LED, audio, lighting, rigging and crew arrive under one contract and one site manager.
- One technical contact from survey through de-rig
- Trades sequenced against a written build schedule
- Itemised quotation so each line is traceable to a deliverable
Crew on site
Crew is scaled to the build, not to a standard package. On a recent protocol-level indoor build we ran 60 people across two working days.
- Riggers, audio, lighting, video and stage hands scheduled by shift
- English-speaking technical lead for international production teams
- Show-time operators plus a standby crew for the live window
Show day and de-rig
The part of the job that decides whether the rest of it mattered.
- Rehearsal and technical run before doors
- Redundancy on the paths that cannot fail during the live window
- De-rig scheduled against the venue's hand-back time
Builds we have delivered in this city
Each of these has a project page with the technical scope written out.
- Ülker Arena, IstanbulPMGC 2023 World FinalsSeven-day arena build with stage, LED, rigging and lighting for the PUBG Mobile Global Championship World Finals.
- Congress exhibition hallEAACI Congress IstanbulA 360-degree LED wall built for Leti Pharma's exhibition space inside a live international congress.
- Atatürk Airport National Garden, IstanbulMillet Bahçesi HangarA documented one-event configuration with a 16 × 8 m scaffold stage, 16 × 6 m P1.9 main LED wall, four side screens and hall operations.
- Indoor hangar venue, IstanbulProtocol-level indoor build24 × 8 m stage and a 24 × 6 m P2 LED screen on a truss and scaffold skeleton, installed by 60 crew over two working days.
- Fişekhane, IstanbulPUBG Mobile Guinness World RecordRecord-attempt production in a heritage industrial venue with the access constraints that come with one.
Six things that make a quotation accurate
Share these details so we can prepare a technical scope and identify any venue information or approvals still required.
| Programme and brief | Vehicle or product launch, dealer meeting, conference or brand activation. Share the creative brief, key presentation moments and rehearsal needs. |
|---|---|
| Venue and hall | Name of the venue and the specific hall or ballroom. This alone rules most of the technical options in or out. |
| Dates | Build-up, show day and de-rig. If the build window is shared with another event, tell us early. |
| Format | Plenary, awards, launch, gala, exhibition stand or a mix. Format drives stage geometry and crew size. |
| Audience | Expected headcount and seating layout — theatre, cabaret, standing. |
| Content | Presentations, video playback, live camera or streaming. This decides the screen and control-room scope. |
| Who else is on site | Other suppliers, venue in-house technical team, agency production crew. We plan around them rather than over them. |
| If an exhibition is included | Fair name, hall and stand number, stand builder, approved drawings and current exhibitor manual. |
Questions international organisers ask
Can you be our agency's local technical partner for an Istanbul launch or meeting?
Yes. We can coordinate stage, LED screens, sound, lighting, crew and venue handovers with your agency producer or technical director. Your agency retains creative direction and the client relationship. The technical scope, content delivery, rehearsal and show-operation hours are agreed for the programme.
Do you work directly with international organisers, or only through a local agency?
Both. Some clients contract us directly as the technical production partner for their Istanbul event; others bring us in behind an agency or PCO that owns the client relationship. The technical scope and the site management are the same in either model — what changes is who we report to.
Can you handle venues on both the European and Anatolian sides?
Yes. Our base and warehouse are in Istanbul, so both sides are served by the same crew and stock. For programmes that run across both sides on the same day we stage vehicles separately rather than moving one load across the city mid-schedule.
What do you need before you can quote accurately?
Venue and hall name, dates including build-up and de-rig, event format, expected audience and what has to appear on screen. With those five we can produce an itemised quotation. Anything genuinely uncertain is quoted as an option rather than buried in the total.
Do you carry out a site survey?
For anything beyond a small meeting room, yes. The survey measures the room and the route in — lift dimensions, corridor turns, dock access and power. That is what turns a plausible plan into a build that actually fits through the door.
Is your crew able to work in English?
The technical lead assigned to international projects works in English, and briefing documents, schedules and the run of show are produced in English. Crew on the floor is directed in Turkish by that lead.
How far in advance should we book?
For a standard corporate programme a few weeks is usually workable. For arena-scale builds, congress periods and the graduation and awards seasons, availability of both crew and stock tightens considerably — earlier is materially better.
Can you also coordinate the technical build for our Istanbul exhibition stand?
Yes. We can work with your international team and stand builder on LED display integration, sound, lighting, playback and installation. Share the fair name, stand plan and exhibitor manual so we can check access, build sequencing, organiser services and any required support-structure approvals.
Looking for something more specific?
This page covers running the production. If your need is narrower, these pages go deeper without repeating what is here.
- Hangar Event Venue IstanbulA 90 × 30 m hall at Atatürk Airport National Garden with a ready stage, P1.9 LED, sound, lighting and furniture — usable as installed or reconfigured for the event.
- AV Rental IstanbulIf you already run the production yourself and need the equipment package plus technicians, this is the page for kit, crew and delivery windows.
- Conference AV Rental IstanbulCongress and conference rooms specifically: simultaneous interpretation, breakout scaling, speaker management, hybrid and recording.
- Event Production Company in TurkeyCoordinate technical production for an international event or a programme spanning several Turkish cities.
- MICE TurkeyDestination-level MICE production across multiple Turkish cities, for programmes that are not tied to a single Istanbul venue.
Planning an event in Istanbul?
Send the venue and the dates. We will tell you what the room allows before we tell you what it costs.